Administrative Services

Hiring and Onboarding

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Recruitment for SA (Student Hourly, Student Graduates, Post docs-Page Up)

Task Department Division 
If Recruitment Needed (typically only Student Hourly but can also be used for student assistant and employee-in-training positions):

  • The job posting will indicate what role the posting is for: Student Hourly, student assistant, employee-in-training .
  • If WCER or additional support is needed, request assistance via the SA request form.
 Department Admin (HR Generalist is available when assistance is needed)

 
  • Complete Interview & Selection process in PageUp.

 

 Department Admin

Search Committee Chair

 

  
Candidate Selected.

  • Provide candidate a verbal offer with supervisor.
  • Verbal offer accepted.

 

 Department Admin

Search Committee Chair

  

 

 Department Admin  
Verify if the supervisor has a supervisory org:

  • Submit a request to get one if needed (refer to the supervisory org’s business process).
 Department Admin  
Complete Direct Hire in Workday.

 

 Department Admin  

Hiring via Recruitment (FAASLI)

Task Division
Employment Agreement

  • After the Employment Agreement is routed and fully approved, the candidate will receive a Workday notification to review and approve the Employment Agreement documents.
  • Candidates will log in to their Applicant Profile set up to apply for the position.
  • Information for candidates:
    • You’ll receive an email from wisconsin.myworkday.com with the subject “A Task Awaits You: Review Documents”. Check your spam folder if not in your inbox.
    • To complete this task, log in to your applicant account at https://jobs.wisc.edu/me/settings and select that you are not a current UW employee. Use your applicant account credentials to log in.
    • You’ll see a My Tasks section on your home page with a Review Documents task.
    • Click the Review button to read and accept your Employment Agreement.
 AS/US: HR Generalist

FA/LI: HR Manager
Hire: Hire From Recruiting

Transfer:

  • Will receive a Ready for Hire Task.
  • Select “Change Job.”
  • Enter in offer/job information and routes for approvals.
 AS/US: HR Generalist

FA/LI: HR Manager
If fully remote or activating NetID early, complete early NetID activation. Hiring Administrator

Hiring via Waiver

Task Division
Share decision and final title/comp approval.

Create Job Requisition and assign HR Generalist as primary recruiter.

CC HR inbox.

 HR Manager
Create and Process Recruitment Waiver Job Requisitions and fill position. Hiring Administrator
If fully remote or activating NetID early, complete early NetID activation. Hiring Administrator

Spousal Hire via Waiver

Task Division
Share decision and final title/comp approval.

Create Job Requisition and assign HR Generalist as primary recruiter.

CC HR inbox.

 HR Manager
Create and Process Recruitment Waiver Job Requisitions and fill position. Hiring Administrator
If fully remote or activating NetID early, complete early NetID activation. Hiring Administrator

New Employee Onboarding Resource

Offer Letter Templates

Zero Dollar Appointment Guidelines

Rehired Annuitant Hiring Information

Student Hourly Policy & Requests

Position Request Process

Resources

Employment websites

Training opportunities

Systems