Administrative Services

Hiring and Onboarding

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Recruitment for SA (Student Hourly, Student Graduates, Post docs-Page Up)

Task Department Responsible Party
If Recruitment Needed (typically only Student Hourly but can also be used for student assistant and employee-in-training positions):

  • The job posting will indicate what role the posting is for: Student Hourly, student assistant, employee-in-training .
  • If WCER or additional support is needed, request assistance via the SA request form.
 Department Admin (HR Generalist is available when assistance is needed)

 
  • Complete Interview & Selection process in PageUp.

 

 Department Admin

Search Committee Chair

 
Candidate Selected.

  • Provide candidate a verbal offer with supervisor.
  • Verbal offer accepted.

 

 Department Admin

Search Committee Chair

 

 Department Admin
Verify if the supervisor has a supervisory org:

  • Submit a request to get one if needed (refer to the supervisory org’s business process).
 Department Admin
Complete Direct Hire in Workday.

 

 Department Admin

Hiring via Recruitment (FAASLI)

Task Responsible Party
Employment Agreement

  • After the Employment Agreement is routed and fully approved, the candidate will receive a Workday notification to review and approve the Employment Agreement documents.
  • Candidates will log in to their Applicant Profile set up to apply for the position.
  • Information for candidates:
    • You’ll receive an email from wisconsin.myworkday.com with the subject “A Task Awaits You: Review Documents”. Check your spam folder if not in your inbox.
    • To complete this task, log in to your applicant account at https://jobs.wisc.edu/me/settings and select that you are not a current UW employee. Use your applicant account credentials to log in.
    • You’ll see a My Tasks section on your home page with a Review Documents task.
    • Click the Review button to read and accept your Employment Agreement.
 AS/US: HR Generalist

FA/LI: HR Manager
Hire: Hire From Recruiting

Transfer:

  • Will receive a Ready for Hire Task.
  • Select “Change Job.”
  • Enter in offer/job information and routes for approvals.
 AS/US: HR Generalist

FA/LI: HR Manager
If fully remote or activating NetID early, complete early NetID activation. Hiring Administrator

Hiring via Waiver

Task Responsible Party
Submit Position Request form if required

This form is required when hiring via waiver or temporary appointments for:

  • Non-Instructional Academic Staff
  • Limited appointees
  • University Staff

This form is not required when hiring via waiver:

  • Terminal Instructional Academic Staff
  • Summer Service/Summer Session appointments (hired via Direct Hire process)

If a position request form is not required, skip to “Create and Process Recruitment Waiver Job Requisitions and fill position” step

 Hiring Administrator
Share decision and final title/comp approval for position, if request form was required. HR Manager
Create and Process Recruitment Waiver Job Requisitions and fill position

Needs to be included:

  • Please ensure the “Justification” section of the job requisition has the candidate name, employee ID (if applicable), and a justification of why the candidate is qualified for the position.
  • If the candidate has not worked for the School of Education in the past twelve months, a copy of their resume or CV must be uploaded onto the Job Requisition.
  • Hiring Administrator will be Primary Recruiter on Waiver Job Requisition unless additional HR support is needed
 Hiring Administrator
Complete pre-employment checks (Employment Agreement can be generated and sent to employee during this time)

Assessment (professional and misconduct reference checks):

Background Check:

 HR Generalist
Complete Employment Agreement:

 Hiring Administrator
Hire employee once Employment Agreement is accepted and all employment pre-checks are complete

 Hiring Administrator
If fully remote or activating NetID early, complete early NetID activation Hiring Administrator

Spousal Hire via Waiver

Task Responsible Party
Share decision and final title/comp approval to hiring administrator HR Manager
Create and Process Recruitment Waiver Job Requisitions and fill position.

  • Please ensure the “Justification” section of the job requisition has the candidate name, employee ID (if applicable), and a justification of why the candidate is qualified for the position.
  • If the candidate has not worked for the School of Education for in the past twelve months, a copy of their resume or CV must be uploaded onto the Job Requisition.
 Hiring Administrator
If fully remote or activating NetID early, complete early NetID activation. Hiring Administrator

New Employee Onboarding Resource

Offer Letter Templates

Zero Dollar Appointment Guidelines

Rehired Annuitant Hiring Information

Student Hourly Policy & Requests

Position Request Process

Resources

Employment websites

Training opportunities

Systems